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Paymo Review For 2020: Features, Pricing & Competitors

There's always so much to do when you're running your own business. Endless lists of tasks that need to be checked off and multiple projects to manage at any given time. It can be difficult to stay on top of all of the moving parts of your business.

You need a project management tool, that'll help you carry the load and make it easier for you to get things completed on time. Without losing your mind!

There’s lots of project management tools on the market. One such tool is Paymo. In this Paymo review we’re going to dig into the pros, cons, features, pricing and we’ll even have a look at their competitors. By the end of this Paymo review you’ll know if you and Paymo are the perfect fit or whether another tool would be better suited to your needs.

Free 15 day trial

Review of: Paymo

Value for Money


Good value for the money. Free 15 day trial of the Business plan.



Email and ticket support. Very friendly and personal customer service.

Ease of Use


Easy to use dashboard. Considering the range of features it's intuitive.



Can help streamline processed and improve efficiency in a number of different areas.

We Like

We Don't Like

What Is Paymo?

Paymo is a project management tool aimed at freelancers and small businesses. It has powerful features that mean it can be used to deal with planning, scheduling tasks, onboarding new clients and resources, and financial matters.

It's packed with features (time tracking, projects and task lists, team collaboration) and also offers extensive integrations with other tools.

Paymo Review: Features

  • Adaptable dashboard
  • Resource management
  • Project management
  • Team management
  • Task management
  • Mobile apps
  • Financial management
  • Time tracking
  • Timesheet reporting
  • Personalization

Paymo Features: The Breakdown


Set up alerts for major events that need monitoring within a project. 

Project Templates

Create and reuse task templates.

Gantt Charts

Used to illustrate a project’s start and finish dates as well as its elements.

Portfolio Gantt Chart

Offers the “big picture” and information about all projects in one screen.

Critical Path

Highlights the longest path of the planned activities together with the earliest and latest dates that each activity can start/finish without delaying the project.

Team Tasks

View tasks in all projects by Due Date/Task Priority/Project.

Comment on tasks

Comment on tasks to keep all information related to each task in context.


Set dependencies for tasks.

Multi-User Assigning

Assign multiple users to any task.

Task Duration

Set the length of time needed to complete a task.

Task Templates

Create templates for common tasks to reuse later.

Task Hours Budget

Set the number of hours it'll take to finish a task.

Kanban Boards

Create a workflow and move project tasks through sequential and logical steps.

Task Priorities

Set task priorities (Critical, High, Normal, Low) and filter according to them.

Task Alerts

Set a Due Date alert to be notified a couple of days before the task is due. Or set a Time Budget alert to be notified about the percentage of time tracked from the task budget.

Convert Project into Estimate

You can convert a project together with its tasks, time estimates, and costs into an estimate, which can be further edited if needed.

Meta Kanban Board

View all tasks across all projects as a board, which groups them according to their corresponding workflow.

Recurring Tasks

Create a task, then set it to repeat on a daily, weekly or monthly basis.

Events / Holidays

Adjust the resource calendar to account for special events, company time off or holidays.

Resource Calendar Views

View your resource allocation on a calendar to get an overview.

Resource Exceptions

Adjust the resource calendar to take into account a team member's time off.

Resource Load Chart

Get a real-time view of the workload and availability of each resource.

User Permissions

Set the level of access for each user.

Unscheduled Work

View all the task that don’t have a start and end date by user or project.


Set a project budget and measure an outcome against it.

Expense Tracking

Track expenses for a project or work item. Tag them to make filtering easier.

Financial Indicators

Shows you the financial health of a project based on the estimate and the actual budget.

Fixed Price Rates

Set a fixed price rate for work item, such as a task. 

Time Based Rates

Set hourly price rates on a resource or work item.

Billing Priorities

When creating projects you can choose the rate that has priority during billing.

Activity Stream

The software has a stream of recent activities performed by all users.

Real-Time Discussions

Collaborate in real-time with team members via the discussion and comments area.


Email notifications for important updates are automatically sent to resources, like being assigned a new task or being removed from an older one.

Attach Files

Files can be attached from Google Drive or from your computer directly into a task or project.

File Organization

Organize files within a central file storage folder for each project.

Unlimited Storage Space

The Business plan offers unlimited storage space as part of your package at no extra cost.

Time Clock

Track time on a task accurately with a built in clock.

Time Tracking

Track and log time on a given task.

Add Bulk Time

Add multiple time entries in one screen.

Desktop Apps

Track work time using a desktop application for Mac OS X, Windows, or Linux.

Automatic Time Tracking

Track everything you do on your computer and link entries to ongoing projects.

Time Reports

Create reports to show the time allocated on certain tasks/projects.

User Reports

Create and view reports on each user within your projects.

Report Exporting

Export and download reports in various formats.

Report Sharing

Generate reports to share with clients or team members. 

Additional Languages

Available in 20 languages.

Customizable Dashboard & Workspace

Customize the display and layout of your dashboard and work areas.

Create Estimates

Create estimates that can be converted into invoices in one click.

Create Invoices

Send invoices to your clients.

Multi-language Invoices

Create invoices from templates in 15 different languages.

Recurring profiles

Generate and send invoices automatically based on your settings.

Direct Payments

Create invoices in Paymo which your clients can pay directly from the invoice via a payment gateway.

Email Templates

Create email templates to send estimates, invoices and payment reminders.

iPhone and Android App

Native apps to track work time on the go.

Paymo vs Competitors

Paymo vs Monday

Paymo offers a free plan and it has paid pans which are considerably cheaper than Monday. Monday has higher levels of customer satisfaction, based on online reviews 9.8 compared to Paymo's 9.0. Monday's lowest priced plan is £35 per month (for 5 people). Monday makes more sense for teams rather than individuals or smaller businesses.

Paymo vs Asana

Paymo have a range of financial features such as invoicing, which Asana doesn't. It also includes time trackers, which aren't found in Asana. They both have Kanban boards for information organisation. 

Paymo Review: Pricing

Small Office

For growing teams & departments $11.95 / user / month.


Designed for large teams $18.95 / user / month

Paymo Customer Testimonials

“I would say that Paymo is the only software out there that tracks time so accurate. It helps me to improve my company’s workflow and to give exact reports to my customers.” Stoyan Daskaloff, SliceCrowd Ltd.

“Paymo really fits our needs, it feels very intuitive. The other app we tried just didn’t work well and Paymo was easy to get my head around”. Brian Winkeler, CEO, Robot House Creative

“The quality of life and open communication have been the biggest benefits Paymo has brought to our company”. David Aguilar, CEO, Archaius Creative

“So far, Paymo is the foundation. Without it I cannot handle a company of this size. If we open another office, Paymo will be the standard”. Luis Hernan, COO, Kunder

“Paymo allows our small business to focus on our business, not our paperwork. Tracking our time, creating estimates and invoices is made simple using this app. We use it every day”. Danielle Bushore, Nine Sixteen Creative INC

Frequently Asked Questions About Paymo

Paymo software is a cloud-based project management tool for small to medium-sized businesses and freelancers. It helps teams manage projects from inception to payment.

Starting from $9.56 per user/month for a licence. Plus there are additional costs for data migration, customization, training, and support.


Is Paymo Worth It?

Paymo has so many features, that it can almost help with every aspect of your business. It doesn't just focus on project management, but it also have the features to deal with time tracking, general project accounting and invoicing.

It's easy to use and for smaller businesses it's reasonably priced per user. 

Paymo is a great solution, especially for small businesses who want to improve their systems and efficiency. Why not give it a whirl and take them up on their 15 day free trial?


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